Event Submissions

EVENT SUBMISSION OVERVIEW

How to “Make it Official” and get an event on the Kingdom Calendar

Step 1: Bid
Groups interested in requesting an event should submit their bids to the Kingdom Seneschal and
Kingdom Scheduler via email:
Kingdom Seneschal
Kingdom Scheduler

Step 2: Approval
Once approved, the Kingdom Scheduler will notify both the Crown Prints editor and the maintainer
of the Online Calendar of the event and date.

Step 3: Publish details
Once approval is received from the Kingdom Scheduler, event stewards may then submit the event
details to the Online Calendar and Crown Prints via email:
Online Calendar
Crown Prints
FB Events

Step 4: Follow-up
This is important! Follow up with both the Online Calendar and the Crown Prints to ensure the event
gets published early enough to make it OFFICIAL.
For any questions about the process, please do not hesitate to contact the Scheduler.

 

EVENT SUBMISSION GUIDELINES


1 – Make it Official

Get your event date officially scheduled on the Kingdom Calendar.
Notices for events not on the Calendar will not be printed.

2 – Make Sure Event Notices Contain:
• Date of the event (day, month, and legal year).
• Sponsoring group name.
• Site location (name, street address, town and ZIP code. Maps are not sufficient!).
• Time the site opens and closes (the o’clock times).
• Event Steward’s name (both Society and modern).
• Event Steward’s address & contact information.
• Registration costs for example: Adult $15 or $10 with member card.
“Make checks payable to SCA Inc./(group name)”
If there is no site cost, please state “There is no Registration cost for this event.”
Event Notice Submissions which do not include all the above information are not eligible to have
Official Kingdom business conducted at them (no awards, law changes, etc. can take place).

3 – Consider Additional Details:
• Directions to the site.
• Merchant information.
• Event info and other important details.

4 – Keep the Deadline in Mind
All submissions must be received by midnight on the 1st of the month before the issue date.
The deadline does not change for Sundays or holidays.

5 – It’s All in the Name
In the subject line of your submission email you must include the following information:
• For Event Notices (date, group and name of event)
Example: 11-10-07 Coronation Calafia
• For Columns Submissions (COL and Title)
Example: COL Seneschal
• For Notices and Announcements (NA and Title)
Example: NA Heraldry Symposium

6 – Formatting
Please do not use any formatting in your submission. Choose a single font and do not format type,
use tabs or create columns. Attached MS Word, .txt or .rtf files are preferred, PDFs will be rejected
as it is hard to pull the content out and keep formatting.

7 – Keep it Short
Aim for 300-400 words for Local Event Notices, 500-700 words for Kingdom Event Notices and
200 words for preliminary notices. The Kingdom Chronicler reserves the right to edit all
submissions for space purposes.
Event Notices will run the month of and the month prior
to the event date provided materials are submitted on time. Additional announcements will be
published on a space-available basis.

8 – Ready, Set, Submit!
Send all submissions to the Kingdom Chronicler,  The Deputy Webwright in charge of the
Online Calendar, and the Facebook Events Deputy
.
If you are submitting feature articles,
personal addresses or emails, artwork, or photographs, please include a signed release form.
Be sure to submit all submissions by the 25th of each month.

9 – Notify the Authorities
Copy the local seneschal on your submission email for Event Notices (The Kingdom Chronicler
may forward to the seneschal if they are not originally copied).

10 – Get a Receipt
All submissions sent electronically will be acknowledged by a “receipt” email from the Kingdom
Chronicler. If you do not receive a receipt by the 26th of the month, PLEASE RESEND YOUR
SUBMISSION. Notices for events not on the Calendar will not be posted.